How Businesses Become More Productive Using Microsoft Excel

by Carter Toni

Microsoft Excel is one of the best apps to improve business productivity. Many people consider it a number-crunching tool, but it can do much more than that. You can use it to organize your business data and streamline many other aspects of your business today.

There are various reasons to consider using Microsoft Excel in your business. It comes with multiple features that can save you time and money. This article will discuss the best ways to increase business productivity by incorporating Microsoft Excel into your operations.

Let’s get into it.

1.  Data Visualization

Business data is a powerful tool for various reasons. First, it makes it easy to plan and have a clear working strategy for your business. Second, it helps businesses tell their story and reach their goals in the end. Thus, it is vital not to take data seriously to ensure you grow your company.

Microsoft Excel is among the best data visualization tools for businesses. It makes it easy to look into business data as a team and make informed decisions. Microsoft Excel has features that allow users to present data in charts, graphs, or tables for easy analysis.

It is easy to visualize the profitability of your firm with such features. For instance, a line graph showing how your profits have increased over time can be persuasive. It makes it easy for you to predict the future and invest in getting the desired results.

2.  Financial Analysis and Reporting

You can also harness the power of Excel if looking to simplify your financial work. It can be an excellent tool for financial analysis and reporting if you know how to use it. All you need to do is master the various functions and formulas that you can use to analyze financial reports.

For instance, you’ll need to master formulas like SUM, MIN, MAX, XIRR, PMT, average, etc. A good background will make financial modeling easier. Thankfully, you can easily acquire these skills by undertaking a course. You can consider online institutions like Acuity Training for this.

The financial analysis gives you a clear view of your business. It makes it easy to know the strengths and weaknesses of your business. Excel helps simplify it and also helps make reporting your business’s financial status seamless.

3.  Accounting

Business accounting is a daunting task. But then, you can simplify it by investing in solutions like Microsoft Excel. All you need is an Excel template to make this possible. But then, that doesn’t mean your accounting work will be easy if you lack the required skills.

It would be best if you had a good understanding of workbooks before getting started. Excel comes with easy-to-use features that can make your accounting work a snap. It can help increase your productivity if you use it properly and explore its reporting tools to present accounting data.

1.  Sales Tracking

Sales are the lifeblood of any business. It can be tricky to grow if you aren’t making any sales. It would mean your business isn’t making any profits. But then, sales make it easy to scale and get your business to the desired level. That’s why you need always to track your sales.

You need to know who your prospects are and organize them. That’s one area Microsoft Excel can become helpful if used correctly. You can use Excel to record your sales and indicate any orders you need to dispatch. You can then use the same data to calculate your finances.

Excel can also act as a CRM tool for your business. You can store all the client information you need, and it will then be easier to communicate to your prospects. You can also personalize your campaigns using the data stored in Excel to ensure better customer experiences.

2.  Easing Access to Company Information

You can also work on data stored in Excel from anywhere. All you need is a device that connects to the internet. This is one of the best benefits of the Microsoft Office 365 productivity suite that’s become popular in the business world more today than ever before.

The applications in this suite, especially MS Excel, increase business efficiency. For instance, you can meet deadlines even when on vacation or a business trip. You can also ask someone to work on the data on your behalf from anywhere as long as you give them access.

Employees can also share daily data with you through Excel. The program simplifies data presentation, making it easy to understand the day’s sales. This makes it easy to monitor your business from far and ensure its productivity keeps improving.

3.  Outline Business Processes

Consistency is vital in any business or industry. The more consistent you are, the better the results and the more profits you’ll make. But remaining consistent isn’t easy if you do not have a good strategy and specific processes that you repeat every day.

However, it can be tricky to outline the processes to follow if you do not have the right tools. This is, mainly, if you take lengthy processes that require time to master. That’s where Microsoft Excel comes in to ensure you outline procedures effortlessly and stick to them daily.

You can create an Excel spreadsheet outlining every step of the process. Then, you can keep referring to the steps every time to ensure you do not miss a step. It will be easy to stick to the process with time, and you’ll be consistent. That will, in the end, impact your productivity and profits.


Those are some ways you can improve your business using Microsoft Excel. This tool can help you automate various repetitive tasks that consume a lot of time. That will make it possible to invest more time and effort in other business aspects that require more attention from you.

In the end, Microsoft Excel will help you increase your profitability. Tasks like financial analysis and reporting, sales tracking, accounting, etc., directly impact business profits. Thus, Microsoft Excel is worth adopting today, especially if you run a startup that runs on a meager budget.

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