When you’re setting up a new office or redoing an existing one, choosing the right pieces of equipment is important. Let’s face it, there is a lot of equipment that is a must in any business office, but if you’re setting up an office from scratch, you could unknowingly forget something. To help you out, the following is a list of must-have office equipment that belongs in every business office, regardless of the size or type of business it is.
Printers are a must in any business office, and it’s even better if you find an all-in-one printer that can print, copy, and even scan. You never know when you’ll need any of these functions. It’s very likely that every single person in your office is going to need this piece of equipment on a regular basis. Fortunately, printers are becoming less expensive all the time, so even the all-in-one models shouldn’t cost you a lot of money.
A Power Backup
The more people you have working in your office, the more important this item becomes. A 24-hour power supply is a must because the last thing you need is for your office to be without power even for a short period of time. Power generators or inverters are especially useful. The important thing is to plan ahead for catastrophes and make sure you buy the equipment you need to prevent as many as possible.
A Good Internet Connection
Unreliable or spotty Internet connections are unacceptable in a working environment, and even though this is not a piece of office equipment per se, it is one of the most important things you can do for your employees. They have to know that their Internet is reliable 24 hours a day, seven days a week. In general, good Internet service is not difficult or expensive to get, so don’t try to save money by going with the cheapest one.
Dedicated Phone and Fax Line
Yes, people do still use fax machines, and a dedicated landline is also a must. Some business-related tasks simply cannot be completed with a cell phone, regardless of all of the technology associated with cell phones. All offices need at least one landline to conduct their business. You’ll likely be surprised how often you end up using it yourself while you’re working, especially if you’re in sales and talk to clients all day – clients you don’t want to have your personal cell phone number, which isn’t that uncommon.
Desks and Chairs
High-quality desks and chairs are the basis around which all other equipment is chosen. The bottom line is, everyone needs a good desk and chair. While some of this basic furniture can be a bit pricey, it’s worth it to get a good quality set to avoid fatigue, aches and pains, and discomfort. Ergonomic furniture is the best type to get, and this type is easy to find if you visit stores that are centred around furniture that is made just for the workplace.
The Right Lighting
People in offices spend lots of time on their computer, and to reduce eye fatigue you need the proper lighting. When it comes to office equipment, lighting is crucial if you want happy employees who don’t have to worry about eye strain on a daily basis. The right lighting helps people see better, of course, but it also allows them to focus on their computer monitors for long periods of time without getting headaches or feeling like their vision is starting to get blurry. All sorts of physical problems can be avoided with the right office lighting.