What Are The 7 Right Features The Best HRM Software Must Have?

by Carter Toni

Any organisation that wants to grow needs more than just a solid plan. The organisation’s human resources must match its mission and vision properly. Utilising a talent intelligence platform with an HRMS is necessary to achieve this alignment.

Even though HRs know that switching from spreadsheets to HR software in India will enhance how their department operates, some delay this kind of change.

So, think of this as your year.

It’s time to move past Excel spreadsheets that are difficult to manage and don’t provide the insights you require. You spend almost a third of your life working; upgrade to HRMS to make it a pleasant experience at work, at every hour, on any device.

When deciding which platform to use, you might be confused. You have limited knowledge and experience. But not to worry. We’ll talk about seven core features that HRM software must have today. To avoid purchasing software that isn’t any better than your spreadsheet, keep these features in mind as you begin your search.

Top 7 Qualities Of A Successful HRM Software

It is true that utilising HR software can help you improve operational efficiency, allowing your business to concentrate on growth and expansion. However, you can only do this if you pick the best option with the most cutting-edge features.

Each HRM software feature must perfectly meet the requirements of your business. The top features of HRM solutions have been compiled in a list for your convenience.

1. Data management for employees

Detailed employee profiles with the following information should be listed in a complete HRM directory. Information that can be used to identify someone:

  • Work title
  • Salary and other compensation information
  • Financial and tax information
  • Skills and hobbies
  • Education and experience information
  • Working hours or schedule
  • Reporting manager
  • Team size and members

Your HRMS should offer an employee self-service portal for viewing and updating their information. This ensures that all employee information is up-to-date and accessible at all times.

2. Recruitment

The automation of time-consuming hiring tasks is a significant benefit of HRM software. Recruiters and human resources teams can hire and onboard new employees more quickly thanks to automated workflows that streamline the candidate sourcing, screening, and communication processes.

The recruitment process will be easy when human resource managers can track the impact of each hire. They will know from the intelligent reports at the backend if they are hiring the right people or candidates. The reports highlight the top performing candidates, employees, job portals, etc. Such stats always help recruiters improve their hiring process and practices.

So hiring managers don’t need to spend hours going back and forth in the data churned out over the years. The same is visually highlighted at the backend or in the dashboard of the smart HRMS.

3. Employee benefits

Another crucial component of HRM is managing employee benefits. With the system, proper benefits administration for health insurance, life insurance, managing travel concessions, and other benefits should be successfully managed.

Employees also look forward to knowing what benefits they are entitled to. A smarter HRM software helps bring transparency in the firm and the team. Staff members can visit their profiles and check their salary and compensation details.

At the same time, managers have the right to tweak the salary and compensation based on the promotions, bonuses, loans and advances applied for. Otherwise, the system itself calculates the salary and makes life easier for managers and accountants.

4. Timesheets for regularising leaves and attendance

HR teams benefit from automated time and attendance in many ways. Getting rid of the manual procedures needed for attendance saves time and money. Additionally, it maintains an easy-to-access record of each employee’s PTO, sick leave, and vacation time.

5. Invoice

The automated features of an HRM tool are what make it so beautiful. A human resources management system automatically tracks all account changes and processes invoices and expenses. Smart HRM tools use multiple in-built apps and API integrations to speed up and streamline all tasks related to invoices and accounting. This simplifies all bookkeeping, documentation, and audit work for HR personnel.

6. Learning and development opportunities

Opportunities for ongoing professional development and training are crucial components of workforce development. Because of this, learning management systems with educational resources like professional certification management are already pre-loaded into an HRMS.

7. Live and intelligent reporting system

The system must deliver various reports, from employee onboarding to retirement or exit. Drill-down custom reports produced by the use of filters and BI tools assist the organisation in making decisions.


From the above blog post, we hope it’s pretty understandable to you the core features your next best HRM software must have. If you still are in doubt about those, read about the case studies that help you refine your knowledge of digital transformation in HR by HRM tools.

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