What You Need to Think About When Planning a Charity Event

by Carter Toni

Organizing a charity event is not only exciting, but it’s an incredible way to bring attention to issues and causes that you are passionate about. Supporting charity organizations that work hard to make a difference is an incredible act, and if you want to shed light on a particular charity by running a fundraising event it’s also important to remember how big this responsibility can be. To help you with your planning, here are some key points you need to think about when organizing a charity event.

Where is the Event Taking Place?

One of the first aspects of the event you’ll need to arrange is hiring a venue or other space where you want your event to take place. It needs to be somewhere that is accessible for people to reach; therefore, a venue that’s central to your town or city is ideal. If you are planning to host an outdoor event in a local park, you will need to make sure you have the correct permits for your event before you start advertising it.

Entertainers for the Event

Whether it’s a sporting event or a formal gala, it’s a good idea to arrange some entertainment for the attendees. For example, live music is always popular with a crowd, or perhaps hire some funfair rides if you want a carnival vibe. Comedians are also a great idea for charity events, as are celebrity lookalikes. If you want some more inspiration for your charity event entertainment, visit alivenetwork.com.


You might be overseeing the event as the organizer, but you can’t do everything by yourself. It’s important to get together a team of dedicated volunteers who are reliable. While supporting a charity should be incentive enough, it could be a good idea to offer your volunteers additional perks to keep them motivated; for example, gift vouchers, or letting them work a set number of hours at your event, and after they have completed these hours, allowing them to go and enjoy the festivities.


Promoting your event is key if you want to make sure you’re getting as many people there as possible. Social media platforms are an excellent way to do this, as well as being a must for marketing in the digital age. The charity you’re representing can push your event through their platforms, but use your channels to do this as well. You should also speak to local media outlets to ask if they can print or share posts about your event to create further buzz. Spreading charity flyers in local businesses can also be a useful way to catch people’s eyes about your event and pique their interest.


It’s also a good idea to make sure that everyone coming to your event has the option of enjoying some food and drinks. If you’re hosting a live music event or similar, hiring food truck vendors and a pop-up bar would be perfect. For more formal affairs, you might want to consider hiring a catering service to prepare and serve a sit-down meal.

If you are thinking about organizing a charity fundraising event, remember the points above to make sure you have everything you need to make it a success.

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